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General COVID-19 Guest Protocol

Safety for All

Activities are held outdoors whenever possible. Attendance to indoor public events will be limited, to provide ample space for distancing in accordance with current NY State and CDC guidelines. 

By registering for an on-site Ashokan Center event or program, all attendees agree to submit to a temperature check on arrival. Anyone with a temperature of 100.0 degrees or higher (and their traveling companions) will be considered a Covid risk and will not be permitted to remain on the Ashokan Center grounds.

If you develop symptoms (Fever or chills, Cough, Shortness of breath or difficulty breathing, Fatigue, Muscle or body aches, Headache, New loss of taste or smell, Sore throat, Congestion or runny nose, Nausea or vomiting, Diarrhea) or come in contact with someone who is Covid positive within 10 days of the start of an on-site Ashokan Center event or program, DO NOT attend. 

Refunds

Those who cancel or are denied access due to our Covid-19 Guest Protocol are entitled to a full refund if promptly requested. 

Masks & Distancing

All guests are requested to wear a face covering when indoors and anytime when distancing from others cannot be maintained. 

Cleanliness

At Ashokan Center we pride ourselves on vigorous cleaning and sanitation. Housekeeping sanitizes frequently touched surfaces such as door handles, light switches, water fountain, railings, public restrooms, dining hall tables and benches throughout the day. 

COVID-19 Protocol for 2022 Music & Dance Camps (and public BBQ, Dance, Concerts preceding or during camp)

This protocol meets or exceeds current CDC and NY State Department of Health guidelines and is subject to revision based on changing conditions and changes in those guidelines. We’ll notify registered campers if there are any significant changes before camp begins.

We trust our caring community to find the right balance of caution and fun within these parameters, to make safe decisions, and to treat fellow campers with respect. 

In Advance:

  • We encourage everyone take a PCR test in the 72 hours before the event. 
  • We request that everyone tighten their exposure circle in the days before arrival to limit the chance of exposure.
  • If you test positive or come in close contact with someone who is Covid positive within 6 days of the start of the event, DO NOT attend. 
  • All refund requests due to Covid exposure or Covid-related concerns will be honored.
  • Longhouse bunk rooms will be capped at 1/4 occupancy. 
  • Overall camp attendance will be limited to provide ample space for distancing.

On Site:

  • Upon arrival everyone will submit to a temperature check and rapid test as deemed appropriate by camp nursing staff.
  • Anyone who tests positive or develops symptoms consistent with Covid will be asked to leave the event and will be entitled to a refund.
  • Masks are recommended while indoors, except when eating or performing. N-95 masks will be provided upon request. 
  • Weather permitting, all activities will be scheduled in covered outdoor locations. Both outdoor and indoor dining options are available.
  • Whole room exhaust fans in the Performance Hall & Dining Hall will draw a constant stream of fresh air.
  • Daily cleaning includes disinfectant for all door handles, tables, and any frequently touched surfaces.

COVID-19 Protocol for Residential Field Trips (2022)

Safety For All

  • The Ashokan Center is operating in accordance with current NY State and CDC guidelines. Your school agrees to adhere to current NY State and CDC guidelines.

Testing 

  • Prior to arrival, all students and chaperones must be tested using a rapid covid antigen test and have a negative test result.  This should be done the first day before arriving at Ashokan.  Please contact the Ashokan Center if this timeline is a concern.
  • All Ashokan educators will also be tested prior to the start of a residential trip.
  • If a student develops symptoms during a visit, the parent will be contacted by the school and they will be given an antigen rapid test. If a student tests positive for Covid, the student will be quarantined until the parent picks up the child or a school staff member takes the child home.

Masks

  • Everyone, including students, Ashokan staff and chaperones are required to wear a face covering when indoors and anytime when distancing from others cannot be maintained.

Cleanliness

  • At the Ashokan Center, we pride ourselves on vigorous cleaning and sanitation. Housekeeping sanitizes frequently touched surfaces such as door handles, light switches, water fountains, railings, public restrooms, dining hall tables and benches throughout the day.

Lodging protocols

In order to support student safety in the bunkhouses, the following protocols will be in place:

  • Students will be expected to sleep head to foot
  • To the best of our ability, students will be assigned beds that  allow for spacing between beds 
  • Students will be expected to wear masks in the bunkhouse except when sleeping, showering or resting (in their own bed).

Dining Hall

  • All students and adults will use face coverings when inside the dining hall except during the actual meal when they are eating.
  • When possible we will limit the number of people per table as well as use outdoor picnic tables, weather permitting.
  • Dining room will be set up so there is at least 6’ between tables

Refund Policy 

  • If your visit is cancelled for any of the reasons above, you will receive a full refund of all fees paid, or you can choose to reschedule and apply your fees to a new date that is mutually acceptable. If your visit is cut short for any of the above reasons you will receive a prorated refund based on your deposit and fees at the time of your departure or you can choose to reschedule and apply your fees to a new date that is mutually acceptable.

SPECIAL COVID-19 ADDENDUM

  • All parties acknowledge and accept that the use of the facility is expressly conditioned upon compliance with any New York State, Department of Health, and local guidelines relating to use under the pandemic guidelines for COVID-19. Ashokan will work with the school to make accommodations necessary to comply with any such guidelines. Ashokan expects full cooperation in compliance with any such guidelines. Ashokan expressly reserves the right to cancel any previously approved visit as a result of any such state or local guidelines as they may evolve from the date of the Agreement to the date of the visit.

COVID-19 Protocol for School Day Trips (2022)

Safety For All

Whenever possible, activities will be scheduled in outdoor locations with outdoor and indoor dining options available (weather permitting). The Ashokan Center is operating in accordance with current NY State and CDC guidelines. Your school agrees to adhere to current NY State and CDC guidelines and will submit to a temperature check on arrival.

If a student or teacher develops symptoms Fever or chills (greater than 100 degrees), Cough, Shortness of breath or difficulty breathing, Fatigue, Muscle or body aches, Headache, New loss of taste or smell, Sore throat, Congestion or runny nose, Nausea or vomiting, Diarrhea) or comes in contact with someone who is Covid positive within 14 days of the start of your visit, that individual should not attend. If a member of your school develops symptoms during a visit they will be quarantined.

Masks

Everyone is requested to wear a face covering when indoors and anytime when distancing from others cannot be maintained.

Cleanliness

At the Ashokan Center we pride ourselves on vigorous cleaning and sanitation. Housekeeping sanitizes frequently touched surfaces such as door handles, light switches, water fountain, railings, public restrooms, dining hall tables and benches throughout the day.

Refund Policy

If your visit is canceled for any of the reasons above, you will receive a full refund of all fees paid, or you can choose to reschedule and apply your fees to a new date that is mutually acceptable. If your visit is cut short for any of the above reason, you will receive a prorated refund based on your deposit and fees at the time of your departure or you can choose to reschedule and apply your fees to a new date that is mutually acceptable.

SPECIAL COVID-19 ADDENDUM

All parties acknowledge and accept that the use of the facility is expressly conditioned upon compliance with any New York State, Department of Health, and local guidelines relating to use under the pandemic guidelines for COVID-19. Ashokan will work with the school to make accommodations necessary to comply with any such guidelines. Ashokan expects full cooperation in compliance with any such guidelines. Ashokan expressly reserves the right to cancel any previously approved visit as a result of any such State or Local guidelines as they may evolve from the date of the Agreement to the date of the visit.

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